BY LAWS OF THE PHILIPPINE GOLF ASSOCIATION OF NEW YORK

 

ARTICLE I NAME

The name of this club shall be the Philippine Golf Association of New York.

ARTICLE II PURPOSE

  1. To promote the sport of golf in the best interests and true spirit of the game as embodied in its honorable tradition.
  2. To develop, establish, promote and maintain closer cooperation among members.
  3. To encourage and increase good sportsmanship and ethical practices among its members.
  4. To develop, establish, promote and maintain good relations among members and the Filipino community and  between community and the general public.
  5. To develop, establish, promote and maintain activities to help the community in its charitable causes.d
  6. To do everything necessary to further these purposes.

 

ARTICLE III MEMBERSHIP

  1. A REGULAR member is defined as a person who is eighteen (18) years or older, a resident of the Tri-State area who is wiling to participate in all club events.
  2.  
  3. A JUNIOR member is defined as a non-participating member between the ages of twelve (12) and seventeen (17) who is not eligible for club events but is interested in maintaining an MGA GHIN handicap.

Only golfers with a reasonable and regular opportunity to play golf with fellow members and who can personally return scores for posting may be members and receive USGA Handicap Indexes from the club.

ARTICLE IV FISCAL YEAR, FEES AND DUES

  • Section 1 The fiscal year of this club shall be from January 1 to December 31.
  • Section 2 The dues of this club shall be as follows: Regular membership: One Hundred dollars ($100.00) for men and Fifty dollars ($50.00) for women. Junior membership: Twenty dollars ($20.00) These dues may be increased by a simple majority vote of the Board of Directors.
  • Section 3 The dues of this club are payable by March 15th of each year. Failure to pay will terminate membership as of March 31st. Any regular, or junior member not paid by the March 31st deadline will be required to pay a reinstatement fee equal to ten dollars ($10.00).
  • Section 4 All regular members must pay an escrow fee of $50.00. The escrow fee will be used to pay for charges and penalties associated with no shows to confirmed participation in club tournaments by such member. In addition, the member is required to maintain the escrow level amount of $50.00 in order for said member to play in succeeding tournaments.
ARTICLE V POWERS
The powers, government, and management of this club, except as otherwise provided in these bylaws, shall be vested in, exercised, conducted, and controlled by a Board of nine (9) Directors who shall be regular members of this club. If a Director at any time ceases to be a member of this club, he shall thereby cease to be a Director.

ARTICLE VI BOARD OF DIRECTORS
  • Section 1 The Board of Directors will consist of nine (9) officers consisting of the President elected by the members of this club at the Annual Meeting and his appointees. The officers shall be titled: President, Vice President, Secretary, Treasurer, Tournament Chairman, Handicap and Rules Chairman, Membership Chairman, Information Chairman and immediate past president as ex-officio member. The term of office shall be two (2) years.
ARTICLE VII VACANCIES IN THE BOARD OF DIRECTORS
A vacancy of any Director will be filled by appointment by the President, and shall require approval of the majority of the Board of Directors. The Vice President will automatically fill the vacancy of the President.  

ARTICLE VIII REMOVAL OF DIRECTORS
Any Director of this club may be removed from office by a 2/3 vote of the Board of Directors.

ARTICLE IX OFFICERS
Section 1: PRESIDENT
  1. Exercise general supervision over the business affairs of this club. Preside at all meetings of this club and Board of Directors. Call all meetings as required. Make appointments (including committees) as required, in which he automatically becomes a member thereof. Co-sign checks issued by the Treasurer as required.
  2. Report the business of this club to the membership at the regular scheduled meetings.
  3. Appoint an auditor to prepare an audited Financial Statement of the books and records of this club that will be reported at the annual meeting.
  4. Establish a budgeted Financial Statement for the fiscal year.
  5. Assist the Tournament Chairman in the planning and running of club tournaments.
Section 2: VICE PRESIDENT
  1. In case of the absence of the President, he shall take his place and perform his duties.
  2. Chair committee as required for any social activities this club may want to entertain.
  3. Co-sign checks issued by the Treasurer as required.
  4. Assist the Tournament Chairman in the planning and running of club tournaments.
Section 3: TREASURER
  1. To receive and safely keep all monies of this club and deposit same in such bank as the Board of Directors may designate.
  2. Co-sign checks.
  3. To keep a regular and accurate account of the receipts and disbursements of this club, and to render to the Board of Directors on every Board meeting a statement of accounts of the financial condition of this club. Maintain a voucher for all indebtedness which is paid or to be paid until audited.
  4. Assist the Tournament Chairman in the planning and running of club tournaments.
Section 4: SECRETARY
  1. Shall be responsible for keeping a detailed and accurate record of all club meetings held and shall prepare minutes for the club. In the event the secretary is absent, the presiding Director will appoint a secretary pro tem.
  2. To prepare and mail or electronic mail (email) such notices as required by these bylaws and which the Board of Directors deems necessary for the notification of members.
  3. Co-sign checks issued as required.
  4. Assist the Tournament Chairman in the planning and running of club tournaments.
Section 5: TOURNAMENT CHAIRMAN
  1. Arrange all tournaments, determine type and frequency and prize distributions with Board of Directors approval.
  2. Provide all operations necessary to conduct golf tournaments. Settle all tournament disputes. Maintain tournament records, which will include total number played, no-shows, late arrivals, receipts and expenses, and prize distribution list.
  3. Coordinate with Rules and Handicap chairman, Treasurer and Membership Chairman all necessary records necessary to manage his tournaments.
Section 6: HANDICAP AND RULES CHAIRMAN
The powers and duties of the Handicap and Rules Chairman are:
  1. To post all member tournament scores on the MGA GHIN computer.
  2. Maintain MGA GHIN posting sheets home and away, process as required. Chairman shall be governed by the handicap systems recommended and prescribed by the USGA, MGA GHIN and Board of Directors of this club.
  3. To resolve disputes and decide on questions regarding the rules of golf.
  4. Assist the Tournament Chairman in the planning and running of club tournaments.
Section 7: MEMBERSHIP CHAIRMAN
  1. To collect membership monies due, turning over to the Treasurer. Maintain membership accounts which will include names, addresses, phone numbers, email addresses and counter-sign all certificates of membership, when applicable. Notify Board of Directors of new club members.
  2. To send renewal notices to regular members and membership applications to prospective new members.
  3. To investigate and act upon all applications for membership and to recommend appropriate action to the Board of Directors who will decide on the settling the course of action to take.
  4. Assist the Tournament Chairman in the planning and running of club tournaments.
Section 8: INFORMATION CHAIRMAN
  1. To serve as the club’s Webmaster. He/She will maintain and update all information required in our website and make sure that all information therein is accurate.
  2. To work closely with the Secretary in collecting information that has to be distributed either by electronic mail or postings in the club’s website.
  3. Assist the Tournament Chairman in the planning and running of club tournaments
ARTICLE X STANDING COMMITTEES
The standing committees to be appointed by the President, as provided in Article IX of these bylaws, shall be as follows, and meet when called by the responsible Director: a Tournament Committee, Handicap & Rules Committee and a Social Committee. Each committee shall consist of at least three (3) members, one (1) of whom shall be a Director.
Section 1
The Tournament Committee shall assist the Tournament Chairman in all operations and conduct said events.
The Committee shall report to the Board of Directors and draw up special rules of play and/or procedures to be observed by members of this club. This committee will cooperate with golf club management for maintenance and playing conditions of the golf course. This committee shall post notices advising members of local rules and such changes as are made in them.
Section 2
The Handicap & Rules Committee shall assist the Handicap & Rules Chairman in matters pertaining to club members' handicaps and adjustments to same, and to implement and decide on the rules of golf.
Section 3
The Social Committee will assist the Vice President in arranging all social activities including but not limited to the Annual Awards Banquet Ball.
Section 4
The committees named in this article shall be subject to the supervising direction of the President and to the authority of the Board of Directors. The committee members will be appointed for a term of twelve (12) months or until the end of the fiscal year. No committee member, except the Chairman, shall enter into any contract involving the expenditure of money, or make any purchases except on written authorization of the Board of Directors.

ARTICLE Xl ELECTIONS
Section 1
Elections will be held during the regularly scheduled meeting of the club.
Section 2
The election shall be held at such a place as shall be designated by the Board of Directors. The Secretary will send each regular member, the time and place set for this meeting,  at least seven (7) days notice, either by mail, email or phone.
Section 3
Effective in November 2003, and in odd years thereafter, members present in good standing will elect the president and the president will appoint the other members of the Board of Directors.

ARTICLE Xll SUSPENSION AND EXPULSION
If any member, by his conduct, is likely to be prejudicial to the welfare, interest, repute, or character of this club, and if after a review of the case by the Board of Directors, it is found necessary to expel the member, then the matter will be brought to the attention of the membership, whereby a vote shall be taken to expel such member.
The member may be expelled by a majority vote of those present at the next regular meeting, or at a special meeting called by the Board of Directors on the proposed suspension or expulsion.

ARTICLE Xlll MEETINGS OF THIS CLUB
Section 1 There shall be a THREE (3) regular general business meetings held during the year and shall be scheduled by the Board of Directors. The place and time will be designated by the Board of Directors. The purpose of such meetings shall be for receiving officer reports and any other general business. The general membership meeting will be held in November and will be designated the "Annual Meeting". At the November meeting, the Directors of the past year shall make a complete report of the operations of their office of the previous year.
Section 2 The order of business for the regular meetings shall be as follows:
Presiding Director will call meeting to order. Minutes of last meeting shall be read Reports by the Directors Old business New business Adjourn
Section 3 Special meetings may be called by order of the President, and the President must call a special meeting upon the request of at least four (4) other Directors either by mail, email or phone. At least five (5) days before any special meeting, written notice, by electronic mail or by phone thereof, specifying the time, place, and purpose of the meeting, shall be given to each member by the Secretary.
Section 4 At all meetings, seven (7) members shall constitute a quorum for the transactions of business, but a smaller number than five (5) may continue any meeting from time to time until a quorum shall be present, and until the business is accomplished.
Section 5 The meetings of the Board of Directors shall be at such time and place as the President shall determine. Four Directors shall be present to transact business.  

ARTICLE XIV AMENDMENTS
These bylaws may be amended at the November Annual Meeting, or any special meeting called by the President for that purpose, by an affirmative (not ballot) vote of two-thirds (2/3) of the regular members present.

NOTES: First Draft submitted on January 25, 2005 Final draft by the Executive Committee on February 18, 2003 Approved by the membership on July 23, 2005

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